Here’s how you can import your organization’s email, calendar, contacts, and other data from Microsoft Outlook to Gmail in Google Workspace.
- Sign everybody on your team to G Suite and log in to your Gmail from your desktop or mobile.
- Click Settings in the upper-left corner of your app, choose Accounts and then, Import. Select “Import mail and contacts.”
- A pop-up window will ask you to sign in to your Outlook account. Gmail automatically inputs the port number. In a case where it does not; you can perform a simple search for the port number in your Outlook.
- Follow the instructions given by Gmail and click save at the end. Gmail takes care of the rest. Your contacts and messages on Outlook will be synchronized automatically into your new Gmail account. All your messages on Outlook should be automatically forwarded to your Gmail address for 30 days.
- Keep your Outlook address open and active while carrying out the migration. Doing this prevents instances of lost messages when there are issues with the importing and forwarding processes, although this case is quite rare.
- Now that you have your Outlook successfully migrated to G Suite, you can customize your experience to suit you. You may find some features you are familiar with from Outlook on G Suite. Use the tabs, Labels, Stars, and Filters to organize your mail and ensure your mails are in the right places.
Here’s what you need to do to manually migrate from Zoho to G Suite.
- Log in to Zoho Mail, go to the setting, and select “Email Forwarding and POP/IMAP.”
- Select the Enable option inside IMAP Access. The details are shown there; make sure you go through that.
- Go to your Gmail account, select Settings, and find “Accounts and Import Tab.” You will see the option to add another email address that you own. Click on that. You will be entering your Zoho email there. Make sure that you uncheck “Treat as Alias.”
- When you enter the next window for the SMTP server, you’ll have to enter smtp.zoho.com. Change the port value to 465. Enter your Zoho credentials, and click on Add Account option.
- It’ll send an email to your Zoho account, so go back there and confirm by clicking on the link.
- Go back to “Email Forwarding and Pop/IMAP” and click on the option “Add Email Address,” enter your Gmail credential there and click next. It’ll send the confirmation link back to your Gmail account; confirm it by clicking on the link.
- You’ll be asked to enter the confirmation code in your Zoho account in order to verify the migration.
- Once you are done with all of the above steps, the emails that are sent to Zoho Mail will also be sent to your Gmail Address.
